Public authorities, such as government departments or local authorities and public corporations and organizations use procurement to purchase work, goods or services following specific procedures. For the purchase, they select suppliers through the competitive tender process.

Supplier must submit a conforming offer (tender) through the National Electronic Public Procurement System (ESIDIS) on the platform www.promitheus.gov.gr The systems supports processes such as the preparation and publication of the notice of tender, submission of tenders by candidates, their evaluation, preparing and conclusion of the procurement contract.

There are different stages of procedure:

    1. First, the supplier submits a technical and financial offer to the information system.

    2. The procuring entity reads the technical offers and checks the documentation (e.g.          European Single Procurement Document, letter of guarantee, business profile,                technical characteristics etc.).

    3. The suppliers who fulfil the necessary requirements go to the next stage and the              procuring entity reads the financial offers.

    4. Based on the criteria included in the notice, the supplier is asked to upload                      documents related to the award of the contract (e.g. extract from police records,              social insurance certificate, certificate of discharge for bankruptcy etc.) to the                    platform.

    5. After checking the validity of the documentation, the supplier is asked to sign the             contract.

Every participant is required to give a guarantee in the form of a letter of guarantee in several stages:

• A guarantee of participation in the procurement (usually 2% of the budget before VAT), which is returned after the award or the lapse of the tender of the supplier;

• A contract performance guarantee (usually 5% of the total contract value before VAT);

• An advance payment guarantee, if the contract provides for 50% advance payment to the supplier (before VAT);

• A performance bond in case the project is not successful.

  The criteria of the award of a contract can be:

• The lowest price: it is the contract award procedure but if a tender is considered too low it can be rejected after having asked the supplier to give explanations that will be considered insufficient.

• The most economically advantageous tender: based on selection criteria (e.g. the material corresponds to the technical specifications; the material is suitable; there is a performance bond etc.)

Any participant who thinks that something is wrong with the estimation process or the legal framework has the right of objection.

The supplier can be paid in one of the following ways:

• 100% payment after receipt of goods;

• Interest-bearing advance payment up to 50% of the contract value (before VAT), for the same amount of the performance bond and payment after receipt of goods;

• 20% payment (before VAT) under detailed delivery Protocol and payment after receipt of goods;

• Any other way that is described in the procurement.

We provide:

•  Consulting Services for the digital signatures process, which is mandatory for documents submitted in electronic form and in all the stages of the tender procedure;

• - Preparation and submission of documents, supervision services for tenders;

•   Digital & electronic signature of documents required and uploading to the information system, 

•  monitoring of the tender procedure, submission of objections, preparation of tender award documentation, award & signature of the contract etc.

Moreover, our clients are protected by confidentiality of information and professional secrecy in every tender.